Being responsible for the order, timing, and flow of the weekend worship service and trying to inform everyone of what is planned can be a tall order week after week. I can’t even count on two hands the amount of times I’ve attempted creating a planning template for weekend worship services & presenting it. The over-zealous planner vs the fly-by-night worship leaders, teachers, pastors, announcers, and any other additions thrown into the mix.
Then I stumbled upon www.planningcenteronline.com – I can’t even remember how I found it! It must have been divine intervention. This is an online planning center that is totally web 2.0 looking – very easy to navigate through and packed with features designed just for the church. Plan your service from start to finish. Include preservice activities, worship songs, announcements (yuck!), videos, teaching, communion, offering, etc. As you add elements to your services, a running total adds up the time each event takes and keeps an updated total time so you can see how each addition affects the overall time.
This doesn’t just keep the events of a service organized, it is also a volunteer organizer, helping you keep track of your teams, scheduling and automatically emailing them & reminding them of rehearsals and services that they are scheduled for. Better yet – when they confirm their position, they can view the plan online with all the details – the songs, keys, charts, videos, etc. Did I mention that this becomes your worship leaders song database as well? Add songs to the schedule, upload the lead sheets, the mp3’s, make notes on arrangements – as you add songs to your database, planningcenteronline shows you how often you play songs, when the last time you played it, etc.
If all this is not making you drool all over your keyboard, there is also a matrix view that let’s you look at weeks at a time so it becomes super easy to plan songs, videos, promo’s, teams, speakers weeks in advance. You can also look back in time to see what has happened in the past weeks – remember you did that really cool new song? You forgot to do it again! Let’s plan it for this week!
Check it out here – you can sign up for a 30 day FREE trial, after that you can sign up for plans from $10 or so per month.